Event Intern - Henry Vilas Zoo

Position title: Event Intern 

Reports to: Special Event Coordinator 

Work times: Variable (8-20 hours/week) 

Overview of position: Work closely with the Special Events Coordinator to assist with various fundraising events, handle all tent and Anna Vilas Hall rentals, and assist staff members with small office projects. 

Responsibilities May Include: 

-  Process all tent rental and Anna Vilas Hall rental paperwork. 

- Be the point person for all rentals between April and November 

- Update rental policies and procedures and other forms 

- Act as the liaison between renters and Zoo staff if/as needed 

- Assist the Special Events Coordinator with projects related to the Zoo’s premier fundraising events and corporate night events 

- Enter Zoo Run participant mail-in registrations and other data entry 

-  Update the Zoo’s website with current event details 

- Post event related posts on the Zoo’s Facebook page 

-  Assist with other office projects as needed 

Qualifications and Conditions: 

-  Must be available weeknights and weekends (8- 20 hours/week) 

-  A stipend will be given at the completion of the internship 

- Must be able to lift 40 lbs. 

-  Ability to work in close collaboration with other key team members including staff and volunteers 

- Strong writing and verbal communication 

- Ability to interact with people of all levels in the community including media, businesses, academic institutions and government 

- Ability to work calmly and proficiently under deadlines and pressure 

-  Good at troubleshooting 

-  Excellent organizational skills and attention to detail 

- Minimum of 2 years of higher education 

-  Computer competence. Proficiency in Microsoft Outlook, Word and Excel 

-  Subject to personal background check 

To Apply: Email cover letter and resume to Autumn Hayes at autumn@vilaszoo.org by Friday, January 31st.