Promotions Office Intern

JOB DESCRIPTION

The UW-Madison School of Medicine and Public Health, Department of Surgery seeks a student to assist the Promotions Office in day-to-day activities. This position will give the student valuable, real-world experience, as well as providing the Promotions Office with additional administrative support. Well suited candidates should have an interest in editing and be reliable, detail-oriented, well-organized, able to prioritize tasks, and able to work independently once familiar with certain tasks.

DUTIES AND RESPONSIBILITIES

• Format and assist in the creation of complex documents in compliance with SMPH and University policies
• Edit and format official Departmental correspondence and internal documents
• Coordinate promotion, track transfer, and appointment schedules with Promotions Coordinator
• Assist in preparation of Faculty Meetings
• Assist in preparation of Departmental Internal Review Committee Meetings
• Maintain updated Department Mentorship Committee files
• File on a regular basis
• Perform miscellaneous office duties (answering phones, coordinating meetings, etc.)
• Assist with miscellaneous special projects as needed
• Abide by all SMPH and Department of Surgery policies and procedures
• Other duties as assigned

KNOWLEDGE AND SKILLS REQUIRED

• Major in English, Journalism or a closely related field preferred.
• Excellent editing and writing skills required. Must be proficient in Microsoft Office.
• Prior experience in an office setting is preferred.
• Ability to maintain confidentiality of sensitive information.

SUPERVISION

Reports directly to the Promotions Coordinator.

SCHEDULING

An ideal student would be available to work a minimum of 10 hours a week, Monday-Friday during normal business hours. Specific scheduling is flexible.

WORK LOCATION

This position will be located at the UW Hospital and Clinics, 600 Highland Avenue, Madison, WI 53792.

REQUIREMENTS

Interested students must submit a resume, cover letter, and writing sample toandersonc@surgery.wisc.edu before being considered for an interview.